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Program Application, Eligibility, and Approval


What is required for a Short-term Study Away Leadership Application?

Application Instructions:

  1. Meet with Global Learning (GL) to discuss your program. This meeting will include a discussion of your curriculum, academics, programming, travel itinerary, costs, anticipated health and safety risks, accessibility, and sustainability commitments. GL staff must sign off on this meeting to allow the application to proceed to Global Education Committee (GEC). 
  2. Read the Global Learning VALUE Rubric and include any applicable Learning Outcomes you have identified in your syllabus.
  3. Have your syllabus, program description, and travel itinerary ready.
  4. Complete your application in a word document then paste your responses in the GL application system.
  5. Deadline for Fall and Spring Exploration Seminars and May Programs: March 3, 2023
New Program Application

Programs must be developed in collaboration with GL staff and must be submitted to the GEC for review and approval. The committee evaluates and approves programs consistent with strategic directions of the College and policy actions of Faculty Senate with special attention to educational aim, safety, and affordability. In December, GL announces the deadline for applications and communicates other developmental deadlines to faculty members upon approval by the GEC.
Applications made to the GEC must be accompanied with a syllabus. If the proposed course is new, a New Course application must be submitted for approval to the Curriculum Committee; however, new programs can be offered up to three times as 380 courses. The GEC’s approval of new programs is provisional until the Curriculum Committee has acted. The decision of the Curriculum Committee will be independent from approval granted by the GEC. If core credit is desired for the program, approval must be sought from the Core Committee. Similarly, if PEAK credit is desired, approval must be sought from the Integrative Learning Committee, which determines the terms of PEAK approval.
Once applicants receive decision results from the GEC, the GL staff will contact faculty about program development, which includes deadlines that require faculty involvement and action. 
Faculty Leaders must be tenured, tenure-eligible, or continuing appointment. Leaders are eligible for program expenses (full board included) and summer school salary (full compensation at 12). Leader expenses are factored into the student program fee. Student tuition funds faculty compensation. Low-enrollment programs can be cancelled by the Director of Global Learning if projected program expenses exceed revenue. In such situations, Leaders and GL staff may pursue program changes to reduce expenses.
Study away programs involving international travel and administered by the GEC (World Work Seminars, Exploration Seminars, Portal Seminars, and May Seminars) are generally expected to have two Leaders for the duration of the program abroad in order to support student learning and risk management. This team may comprise two faculty members or one faculty member and a full-time staff member with relevant experience and qualifications who is released by the college from on-campus responsibilities and will work on contract during the program. Faculty generally work on contract for fall and spring interim or off contract for summer term programs and share the salary pool of the program. Consistent with the particular elements and needs of the program, Leaders will exercise different but equal roles and involvement in program development and delivery. Alternatively, single-Leader programs which meet expected levels student learning and risk management through having adequate on-the-ground support from outside staff are considered by petition to the GEC and the Director of Global Learning.

Study away programs are generally expected to run on two-year cycles, so successful applications require a commitment by Faculty Leaders for two cycles. It is possible on occasion to run programs every other year. Programs will be reviewed after every two cycles for a renewal process.